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Advanced Intercompany Transactions

Features and benefits

  • The Advanced Intercompany Transactions module for Microsoft Dynamics GP is a fully-integrated application designed for the company that needs to distribute an expense or other general accounting transaction across multiple companies in a single step.
    Advanced Intercompany Transactions is filled with a variety of flexible features. We recommend you familiarize yourself with these features so that you can fully take advantage of the software's capabilities.

Simple Setup
Versatile Company Configurations
Pre-Define Default Allocations for Each Transaction
Flexible Transaction Entry
Thorough Cross-Company Verifications
Complete Instant Advanced Intercompany Entries
Complete On-screen Inquiry and Drill-down
Maintain a Customized and Detailed Audit Trail
Complete Multi-currency capabilities

Simple Setup for all Advanced Intercompany Transactions

  • It's easy to set up Advanced Intercompany Transactions because you'll only need to define the Advanced Intercompany general ledger relationships only once for each company no matter how many accounts you add to your general ledger.
  • You define default Advanced Intercompany general ledger Due From and Due To accounts for both the originating and destination companies. These accounts then generate and validate default Balance Sheet distributions in the originating and destination companies.

Versatile Company Configurations

  • You can manage which companies can receive Advanced Intercompany transactions, and can configure each company to handle Advanced Intercompany transactions differently.
  • You can setup your Dynamics companies as a standard company, a remote company, or as an "internal" company where multiple companies are contained in a single Dynamics GP company database.

Pre-Define Default Allocations for Each Transaction

  • When you enter a General Ledger journal entry or Payables Management voucher, you can use a Template to automatically calculate the multi-company distributions. Once these default distributions have been calculated, you can alter them by adjusting the percentages or amounts. These distributions will then be posted to their appropriate companies' general ledgers with a complete, detailed audit trail.
  • You can use posting or allocation accounts, and two decimal places to designate percentages to distribute any voucher, including recurring batches and reversing entries, to as many companies as necessary.

Flexible Transaction Entry

  • If you don't want to use an Allocation Template, you can manually distribute a GL Journal Entry, Payables Voucher or Bank Transaction to as many companies and accounts as you need.
  • You can change the Due From/Due To account for any distribution, enter reversing and recurring transactions, and even enter transactions in another company that are not true Advanced Intercompany distributions.

Thorough Cross-Company Verifications

  • When entering transactions, account and company information is validated at a basic level, such as valid GL Accounts and the users' company access.
  • When printing or posting, company and general ledger account verification will be performed at all levels. The module will check for open periods, make sure accounts exist or are active, validate allocations, and more. Even multi-currency settings are verified. Companies do not need to have identical account numbers, periods, or allocation details.

Complete Instant Advanced Intercompany Entries

  • When you post a transaction, the module will automatically update the Advanced Intercompany Receivable or Payable accounts, as well as any intracompany distributions. At the same time, it will generate a balanced entry in each of the destination companies' general ledgers, based on the accounts specified in the transaction, and on the Due From or Due To account defined for each distribution.
  • Based on your posting settings, a transaction can be posted straight through to the General Ledger of all companies.

Complete On-screen Inquiry and Drill-down

  • In the originating company, you can view all transaction details, including which companies and which GL accounts any transaction impacted.
  • In the destination companies, you can view all originating company information, and even drill-down to the originating transaction in the originating company.

Maintain a Customized and Detailed Audit Trail

  • All transactions maintain a complete, historical audit trail, and you can choose which transaction detail is transferred to the destination company.
  • In the originating company, you can perform an on-screen inquiry to recall any journal entry. If that transaction contained Advanced Intercompany distributions, you will be able to view the companies, accounts and amounts posted across your enterprise, including currency information.
  • In the destination company, you can view any journal entry on-screen, and even drill-down to the originating transaction in the originating company.

Complete Multi-currency capabilities

  • General Ledger transactions and Payables Management vouchers can be entered in any valid currency, and exchange rates are applied to the Advanced Intercompany distributions.
  • A company can have any valid currency as the functional currency, so that you can post transactions to companies that have different functional currencies.

 
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